Equipment App update : Dependent Equipment

We added new features to improve the usability of dependent / child equipment linked to a main equipment:

You can restrict the main equipment list to one of more groups. Go to the Equipment web app and tap Options on the left pane. Then select one or more groups. It means  it is easier when you edit a dependent equipment to change its parent equipment : fewer items will appear on the combo box.

Easily add a dependent equipment from a main equipment view screen on the web : tap  plus button on the toolbar, then Sub Equipment. You can then select a group and a dependent equipment in the combo box.

 

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Add Photos to Job products

You can no attach photo, files or scanned document to a Job product in the Upvise Jobs mobile app.

This is useful to track expenses receipts added as a product in a job.

How to use it:

  1. on  mobile, find a job and open it
  2. Tap  + icon > New Product
  3. select a product category
  4. in the “add product” screen, tap “Add Photo”

Hide Product Item Price in Quotes & Invoices

You have now the option to hide individual price for product and service line items in a quote or invoice.

  1. On the Sales Web app
  2. Find a quote or invoice then tap the edit button
  3. In the Price tab, check : Hide Pdf Item Price
  4. Tap Done icon

The exported Quote or Invoice PDF will not display the individual line item prices but still display subtotal, vat and total.

This option is on a per quote / invoice basis

Weekend Labour Rate for Jobs App

We now support different labour rates for weekdays and weekends.

To enable it :

  • Go to Jobs web app
  • Under Options from the left pane, click on Staff tab
  • Click one one staff and set both a weekday rate and weekend rate

 

Notes:

  • Make sure you check “Automatically add labour and mileage Cost” in the Job Completion tab
  • Weekend means Saturday and Sunday
  • To test this new feature, you can manually change the date of your smartphone in your phone’s Settings and start / finish a test job. You should see the weekend rate appear for labour in the Job products and services.

 

New Floor Plan Support for Maintenance app

You can now upload floor plans to a Maintenance Site and position the asset location on the plan to be used during inspections.

Step 1: Upload floor plan for a Site

  1. Click on one site
  2. Click on + > Add Floor plan from PDF
  3. The floor plan will appear in Floor Plans

Note: You are not limited to PDF Floor Plan, you can also use any photo:

  1. On Site view screen, click on Attach Photo, upload File
  2. Click on Photos, then click on the photo
  3. Click on Info and check This is a floor plan
  4. The photo plan will now appear under Floor Plans

Step 2: Position the site’s Assets on the floor plan
On the mobile app:

  1. go to Sites > Assets, and for each asset for this site
  2. Edit the Asset
  3. Under the Address section, select the correct floor plan
  4. A new Plan tab will appear in the screen, long press the marker to position the asset on the plan

Step 3: Set a custom color for different asset groups on floor plans.
On the web interface
1. Click on Assets on the  left pane
2. Click on an Asset group, then click Edit
3. Select the color you want for this asset group.
When doing an inspection on mobile, there is a new Floor Plans list item which enables you to view all assets to inspection on the floor plan and click on it
to perform the inspection form.

Screenshot_20161215-141949.png

 

Partial Payment for Invoices

You can now record partial payments when an invoice is paid.

On web or on mobile:

  • Start the Sales app
  • Select an invoice
  • Tap “Mark as Paid” button
  • By default the paid amount is set to the balance due.
  • In case of partial payment, update this amount to reflect the received amount
  • You can also change the paid date if needed
  • You can also link this payment to an Account.  You can configure accounts in Web Sales App > Options > Accounts tab > New.

If the payment is a partial payment, you can repeat this operation multiple times.

On the main invoice screen, you will see the status updated: Paid or Partially Paid and the balance due.
in the Notes section of the invoice, you can see the history of partial payments, including amount, paid date and account

 

User group filter on the Job Web App Scheduling Calendar

We added a User group filter button on the Job Web Calendar.
  1. Go to Contacts app, in My Team view from left pane.
  2. Add each My Team contact to a group. To do so, edit the contact and select a contact group.
  3. Then in Jobs web app, calendar view, click on Groups button and select the desired group.

The scheduling calendar will display only user in the selected group.